Research

Email Templates for School Admissions

  • For: Grade 9/10 Entry (2026-2027 Academic Year)
  • Student Profile: Japanese Grade 9, Eiken Grade 2 (CEFR B1)
  • Target: August 2026 start

Tips for Email Communication

Best Practices

  • Response Time: Schools typically respond within 2-5 business days
  • Follow-up: If no response after 1 week, send a polite follow-up
  • Professionalism: Keep all emails formal and concise
  • Subject Lines: Always include clear, specific subject lines
  • Attachments: Mention attachments in the email body

What to Avoid

  • Sending multiple emails on the same topic within a short period
  • Using casual language or abbreviations
  • Sending emails late at night or on weekends (send during business hours)
  • Writing very long emails (keep under 200 words when possible)

When to Call Instead

  • Urgent matters (assessment date conflicts, deadline questions)
  • Complex situations requiring detailed discussion
  • After 2 email attempts with no response
  • To schedule school visits (though email is also acceptable)

Email Templates

Grade 9/10 Admission Inquiry with EAL Support - August 2026

Dear Admissions Team,

I am writing to inquire about admission for my child for the August 2026 academic year. Given my child's English proficiency level and transition from a Japanese curriculum, I would appreciate guidance on several interconnected aspects of the admission process.

Student Background:
- Current Grade: 9 (Japanese school system - δΈ­3, completing March 2026)
- Age: [Age] years old
- Nationality: [Nationality]
- Current School: [School Name, City, Country]
- English Proficiency: Eiken Grade 2 (equivalent to CEFR B1 - intermediate level)
- Previous Education: Japanese curriculum with English as a subject
- Moving to Bangkok: April 2026

EAL Support & Grade Placement (Critical Questions):
1. Does your school offer EAL/ESL support at the Grade 9 and Grade 10 levels?
2. What is the minimum English proficiency requirement for admission?
3. Given my child's B1 English level, would you recommend Grade 9 or Grade 10 placement? We are open to repeating Grade 9 to ensure a stronger English foundation before IGCSE/IB DP.
4. How does your school typically determine grade placement for students transitioning from non-English systems?
5. Are there additional fees for language support programs?

Additional Information Needed:
6. Application timeline and deadlines for August 2026 entry
7. Required documents and assessment procedures
8. Tuition fees and other costs
9. Campus tour availability (we will be in Bangkok from April 2026)

We want to ensure our child's long-term academic success and would greatly appreciate your professional recommendation on the best pathway for a successful transition to an English-language curriculum.

I look forward to hearing from you.

Best regards,
[Your Name]
[Contact Phone]
[Email]

Note: Remember to replace placeholders like [Your Name], [Age], [School Name], etc. with your actual information before sending.